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titleFY18 FLIGHTS IN DTS (7AUG17)

FY18 CITY PAIRS ANNOUNCED!


GSA announced the FY18 City Pair contracts recently. There are now 44 City Pairs in/out of MRY so please be aware when making arrangements. DTMO projects the flights will appear and be ready for selection by mid-August. In the interim, if no flights appear in the first two tabs in the DTS reservation module, review the flights under Tab 3 and select a flight with the Class of -CA or YCA.


City Pair Lookup Tool: https://cpsearch.fas.gsa.gov/

Full DTMO Story:

 http://www.defensetravel.dod.mil/site/rssDetail.cfm?id=708

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titleUpcoming Change to DTS Screens (3AUG17)

CHANGE TO NPS

EXPENSE SCREENS

 

On Friday, August 11, 2017, a software release will be implemented in DTS that consolidates the current expense screens and introduces new receipt functionality.


Impact: After implementation, Reservation Expenses, Other Expenses, and Substantiating Documents will no longer be on separate screens but combined into a single, combined “My Expenses” screen.  Also on this “My Expenses” screen, travelers will find a new Trip Workbook module that allows travelers to load and crop receipts, and associate a receipt with a specific expense. This release will also add yellow caution icons where a receipt will be required (authorization) and where a receipt is not attached but is required (voucher).  For information on these changes, please see the below pages:

Travelers/Travel Clerks - http://www.defensetravel.dod.mil/Docs/DTS_Expenses_Module_Traveler.pdf

 

SPFA's & AO's - http://www.defensetravel.dod.mil/Docs/DTS_My_Expenses_Screen_AO.pdf

Updates to DTS User Interface Coming 1/19

 

To get a better understanding of what is changing, the following resources are available:

-- A complete description of which screens are changing, including screenshots, is available through the "January DTS Release Look-Ahead Information paper" at: http://www.defensetravel.dod.mil/Docs/Look_Ahead_IP.pdf. Please note that some of the screenshots may change slightly, but the overall functionality will remain the same.

-- A short demo of the redesigned DTS login screen is available at: https://www.defensetravel.dod.mil/Docs/HomePage.mp4.  Demos of the reservation screens will be made available over the next few weeks. 

 

Full Story from DTMO: http://www.defensetravel.dod.mil/site/news.cfm?id=77

 

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titleDTS Anomalies 25AUG

25 AUG- DTS ANOMALIES FIX

After the recent software release there have been many issues with the way DTS functions when interacting with documents, especially on the Expenses screen. DTMO has suggested that everyone delete your temporary internet files and cookies as a way to correct the issue. Here is a link to the guidance from DTMO:

 http://www.defensetravel.dod.mil/Docs/Instructions_Deleting_Temporary_Files_and_Cookies.pdf

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On 11 July, the NPS Travel Office held two training sessions on Lowest Logical and Restricted Airfare. Thank you to the 29 attendees who participated in the training!

For those unable to attend, please click below to download the presentation slides.

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titleSLIDES
urlhttps://wiki.nps.edu/download/attachments/490438816/LLA%20and%20Restricted%20Airfare%2011%20July%202018%2020180705%20Print.pptx?api=v2

 

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titleDTS Approval Issues (7 Jan 2019)

As a result of the recent DTS software update, some Approving Officials are receiving the error "No budget exists for the cited LOA". This issue has been elevated to the Defense Travel Management Office, but a workaround or estimated date of correction has not been given.


Until this issue has been resolved, approvals in DTS may be delayed for authorizations and vouchers. If you have a travel authorization or travel voucher that cannot be approved due to this issue, please see the following guidance:



 

 

If...

Then...

1

Travel has been entered and approved in DTS,

Travel and ticketing should proceed normally.

2

Travel is within three business days and travel has been entered in DTS but not approved by an AO due to this issue,

Request the AO email MontereyCTO@cwtsatotravel.com to authorize ticketing.  The following must be included in the email:

  • Approval in DTS is not permissible due to a known DTS issue

  • Traveler Name

  • PNR Locator for trip

  • Statement that the AO is the Authorizing Official for the traveler with authority to approve travel.

 AOs may also click below to initiate the approval email:

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titleAO APPROVAL EMAIL <72HRS
urlMAILTO:MONTEREYCTO@CWTSATOTRAVEL.COM?SUBJECT=REQUEST%20TICKETING%20OF%20TRAVEL%20WITHIN%2072HOURS%20DUE%20TO%20DTS%20ISSUE&BODY=Greetings,%0A%0ADue%20to%20known%20issues%20with%20DTS%20preventing%20normal%20routing%20and%20approval%20of%20authorizations%20in%20DTS,%20I%20am%20requesting%20the%20following%20record%20be%20ticketed:%0A%0ATRAVELER%20NAME:%0ATRAVEL%20DATES:%0APNR%20LOCATOR:%0A%0AI%20certify%20that%20I%20am%20this%20traveler's%20Approving%20Official%20and%20have%20the%20authority%20to%20approve%20travel.%20%20Once%20this%20is%20resolved,%20I%20will%20approve%20this%20traveler's%20authorization%20in%20DTS.

3

Travel is within three business days and travel has not been entered in DTS,

Please enter the authorization at your earliest opportunity and see above two options for further guidance.

4

Travel is more than three business days away from departure and the AO has been unable to approve the DTS authorization due to this issue,

Please wait until departure is within three business days or the DTS issue has been resolved.

5

Travel is more than three business days away from departure, the AO has been unable to approve the DTS authorization due to this issue, and immediate ticketing is required by the selected fare,

Request the AO email MontereyCTO@cwtsatotravel.com to authorize ticketing.  The following must be included in the email:

  • Approval in DTS is not permissible due to a known DTS issue

  • Traveler Name

  • PNR Locator for trip

  • Statement that the AO is the Authorizing Official for the traveler with authority to approve travel

  • Statement that ticketing is required immediately to comply with fare rules

 AOs may also click below to initiate the approval email:

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titleAO APPROVAL EMAIL >72HRS
urlMAILTO:MONTEREYCTO@CWTSATOTRAVEL.COM?SUBJECT=REQUEST%20TICKETING%20OF%20TRAVEL%20REQUIRING%20IMMEDIATE%20APPROVAL%20DUE%20TO%20DTS%20ISSUE&BODY=Greetings,%0A%0ADue%20to%20known%20issues%20with%20DTS%20preventing%20normal%20routing%20and%20approval%20of%20authorizations%20in%20DTS,%20I%20am%20requesting%20the%20following%20record%20be%20ticketed:%0A%0ATRAVELER%20NAME:%0ATRAVEL%20DATES:%0APNR%20LOCATOR:%0A%0AI%20certify%20that%20I%20am%20this%20traveler's%20Approving%20Official%20and%20have%20the%20authority%20to%20approve%20travel%20and%20that%20ticketing%20is%20required%20immediately%20to%20avoid%20cancellation%20due%20to%20fare%20rules.%20%20Once%20this%20is%20resolved,%20I%20will%20approve%20this%20traveler's%20authorization%20in%20DTS.

6

Travel claim is stamped RETURNED by the Travel Office due to this issue,

Please make a payment to your Government Travel Charge Card (GTCC) account to pay off any outstanding balance and adjust your voucher to split disburse your DTS reimbursement to pay to your personal account.  For questions or concerns, please email TravelCard@nps.edu


 

 

 

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titlePossible Appropriations Lapse - 23 MAR

At this time, a FY 2018 Department of Defense Appropriations Bill or Continuing Resolution has not been approved and the current Continuing Resolution is set to expire at midnight on 23 March 2018.  If there is a lapse resulting in a “Government Shutdown” then the following guidance applies:

 

If you are on travel and there is a lapse in appropriations, please call SATO at 855-744-4657 to make arrangements to immediately return home. 

 

If you have travel starting on or after 24 March, do not execute travel unless an appropriation is approved or written guidance is issued.  To ensure you do not incur penalties:

 

  • Please contact SATO at 855-744-4657 to ensure there are no penalties if your flights are cancelled.  If there are penalties, please work with SATO to see if the flights can be rescheduled for a later date or if there are other provisions that would have you avoid incurring those penalties.  These cases should be limited to international flights and restricted airfare.  Government fares should be fully refundable so it is not recommended that reservations be cancelled, except to avoid penalties. 

 

  • Please contact any hotels you have reservations with to see what their cancellation policy is.  It is recommended that any reservations that would incur cancellation fees be cancelled and re-booked once an appropriation is approved.

 

We will continue to monitor this situation and provide updates as they become available. 

 

 If you have any questions or concerns, please consult your department’s travel administrator or the Travel Office at 831-656-2041.

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titlePossible Appropriations Lapse - 8 FEB

At this time, a FY 2018 Department of Defense Appropriations Bill or Continuing Resolution has not been approved and the current Continuing Resolution is set to expire at midnight on 8 February 2018.  If there is a lapse resulting in a “Government Shutdown” then the following guidance applies:

 

If you are on travel and there is a lapse in appropriations, please call SATO at 855-744-4657 to make arrangements to immediately return home. 

 

If you have travel starting on or after 19 January, do not execute travel unless an appropriation is approved or written guidance is issued.  To ensure you do not incur penalties:

 

  • Please contact SATO at 855-744-4657 to ensure there are no penalties if your flights are cancelled.  If there are penalties, please work with SATO to see if the flights can be rescheduled for a later date or if there are other provisions that would have you avoid incurring those penalties.  These cases should be limited to international flights and restricted airfare.  Government fares should be fully refundable so it is not recommended that reservations be cancelled, except to avoid penalties. 

 

  • Please contact any hotels you have reservations with to see what their cancellation policy is.  It is recommended that any reservations that would incur cancellation fees be cancelled and re-booked once an appropriation is approved.

 

We will continue to monitor this situation and provide updates as they become available. 

 

 If you have any questions or concerns, please consult your department’s travel administrator or the Travel Office at 831-656-2041.

Note
titleAppropriations Lapse - 19 JAN

At this time, a FY 2018 Department of Defense Appropriations Bill or Continuing Resolution has not been approved and the current Continuing Resolution expired at midnight on 19 January.  For the resulting “Government Shutdown” the following guidance applies:

 

If you are on travel and there is a lapse in appropriations, please call SATO at 855-744-4657 and use your GTCC to make arrangements to immediately return home. 

 

If you have travel starting on or after 19 January, do not execute travel unless an appropriation is approved or written guidance is issued.  To ensure you do not incur penalties:

 

  • Please contact SATO at 855-744-4657 to ensure there are no penalties if your flights are cancelled.  If there are penalties, please work with SATO to see if the flights can be rescheduled for a later date or if there are other provisions that would have you avoid incurring those penalties.  These cases should be limited to international flights and restricted airfare.  Government fares should be fully refundable so it is not recommended that reservations be cancelled, except to avoid penalties. 

 

  • Please contact any hotels you have reservations with to see what their cancellation policy is.  It is recommended that any reservations that would incur cancellation fees be cancelled and re-booked once an appropriation is approved.

 

We will continue to monitor this situation and provide updates as they become available. 

 

Note
titlePossible Appropriations Lapse - 19 JAN

At this time, a FY 2018 Department of Defense Appropriations Bill or Continuing Resolution has not been approved and the current Continuing Resolution is set to expire at midnight on 19 January.  If there is a lapse resulting in a “Government Shutdown” then the following guidance applies:

 

If you are on travel and there is a lapse in appropriations, please call SATO at 855-744-4657 to make arrangements to immediately return home. 

 

If you have travel starting on or after 19 January, do not execute travel unless an appropriation is approved or written guidance is issued.  To ensure you do not incur penalties:

 

  • Please contact SATO at 855-744-4657 to ensure there are no penalties if your flights are cancelled.  If there are penalties, please work with SATO to see if the flights can be rescheduled for a later date or if there are other provisions that would have you avoid incurring those penalties.  These cases should be limited to international flights and restricted airfare.  Government fares should be fully refundable so it is not recommended that reservations be cancelled, except to avoid penalties. 

 

  • Please contact any hotels you have reservations with to see what their cancellation policy is.  It is recommended that any reservations that would incur cancellation fees be cancelled and re-booked once an appropriation is approved.

 

We will continue to monitor this situation and provide updates as they become available. 

 

 If you have any questions or concerns, please consult your department’s travel administrator or the Travel Office at 831-656-2041.

Note
titlePossible Appropriations Lapse - 8 DEC

At this time, a FY 2018 Department of Defense Appropriations Bill or Continuing Resolution has not been approved and the current Continuing Resolution is set to expire at midnight on 8 December.  If there is a lapse resulting in a “Government Shutdown” then the following guidance applies:

 

If you are on travel and there is a lapse in appropriations, please call SATO at 855-744-4657 to make arrangements to immediately return home. 

 

If you have travel starting on or after 8 December, do not execute travel unless an appropriation is approved or written guidance is issued.  To ensure you do not incur penalties:

 

  • Please contact SATO at 855-744-4657 to ensure there are no penalties if your flights are cancelled.  If there are penalties, please work with SATO to see if the flights can be rescheduled for a later date or if there are other provisions that would have you avoid incurring those penalties.  These cases should be limited to international flights and restricted airfare.  Government fares should be fully refundable so it is not recommended that reservations be cancelled, except to avoid penalties. 

 

  • Please contact any hotels you have reservations with to see what their cancellation policy is.  It is recommended that any reservations that would incur cancellation fees be cancelled and re-booked once an appropriation is approved.

 

We will continue to monitor this situation and provide updates as they become available. 

 

 If you have any questions or concerns, please consult your department’s travel administrator or the Travel Office at 831-656-2041.

Note
titleUpdates to DTS User Interface

This DTS software update is the first of a series that will modernize the look and feel of the Defense Travel System (DTS), and improve navigation and usability.  It will bring new graphics and an improved layout aimed at making it more user friendly, easier to navigate and view reservation options, and to track your progress in building a travel authorization.  

There will be Demos of the reservations screens made available over the next few weeks. Right now, the only thing changing for NPS Travelers/Users will be the Login screen. 

Here is a video demo from the DTMO:

 

Multimedia
nameDTS Demo.mp4

https://www.defensetravel.dod.mil/Docs/HomePage.mp4

Note
titleCONFERENCE FEES - OCT 2017

Conference Fee Payment Process

–Attendee receives approval to attend non-DOD conference

–Submit SF-182 for approval through Chair & Dean

–Forward SF-182 to purchase cardholder

–Cardholder pays advance fee to Conference Registration

Last Resort Option

–Attendee pays fee out-of-pocket only due to unusual circumstances – requires Chair & Dean Approval

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titleFULL PRESENTATION
urlhttps://wiki.nps.edu/download/attachments/490438816/Conference%20Fees%20Brief%20-%20DCD%2010Apr17-SRL-KLL.PPT?api=v2


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titleDTS ISSUE-SUBSTANTIATING RECORDS (4AUG17)

ISSUES WITH DOCUMENTS

IN DTS


Users are currently experiencing issues with DTS when attempting to upload documents to the Substantiating Records page and when attempting to open or review already uploaded documents. The NPS Travel Office and DTS Help Desk have reported the issue to the Defense Travel Management Office and are awaiting information from them on when to expect the issue to be resolved and what the long term impacts will be.

If you are experiencing this issue you are encouraged to report the issue to DTSHelpdesk@nps.edu. Please include a screenshot of any error messages you receive.